Solutions > OptiWorkFlow: Fully Automated Workflow Solution

OptiWorkFlow is a fully automated workflow engine integrated into the OptiView system. It provides an automated business process management (BPM) capability including the intake, notification, routing, disposition, and reporting of electronic documents from OptiView. Processes can be set to electronically follow the same logic that the manual shuffling of paper across an organization accomplishes today, but in a faster, more efficient and reliable way. OptiWorkFlow monitors the status of every document and its related approvals, and notifies managers of documents which have not been approved in a timely manner. Among the many other features of OptiWorkFlow are customizable workflow processes whereby the organization’s administrators can easily design and deploy new workflows using a graphical workflow diagram design tool.

OptiWorkFlow helps reduce the waste associated with printing, storage, and more specifically, manual processing of paper-based business forms. It helps raise employee productivity by introducing automated business rules when processing your various different records. Some of the main benefits of OptiWorkFlow are the elimination of redundant tasks, visibility of every step along your business processes, and increased accountability from everyone involved. The combination of OptiView and OptiWorkFlow will shorten the cycle times for document reviews, approvals and collections. Concerning the HR area, you could consider using it to support job application submittal and for the secure routing of those to the appropriate hiring manager for review. It could dramatically streamline your recruitment. As far as your ongoing HR processes that requires completion of online and paper forms (benefits, enrollments, insurance, payroll, etc), OptiWorkFlow can automate the submission process, help reduce dependence on HR staff and even extend your business hours with no direct labor and/or facility overhead.

OptiWorkFlow

For more information on OptiWorkFlow, please call 800.430.7011 to schedule your personalized demonstration.

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